PRIVACY NOTICE

This notice explains what personal data we collect, how we use it, who we may share it with, how long we keep it, and the rights available to you under data protection law.

Who we are

Precise Consultants Ltd is a recruitment and personnel placement company. We collect and use personal data to provide recruitment, placement, onboarding, compliance, mobilisation, payroll support, client servicing, and related business services.

We operate internationally and may share personal data within the Precise group, including with Precise Consultants Pte. Ltd. in Singapore, where this is necessary for recruitment, placement, onboarding, compliance, mobilisation, payroll support, client servicing, administration, operational support, or related business purposes.

Depending on the services being provided and the relationship involved, other Precise group companies may act as separate data controllers or may process personal data on behalf of another group company.

For the purposes of UK data protection law, Precise Consultants Ltd is the data controller for the personal data described in this notice.

Contact Details

Precise Consultants Ltd.
4th Floor, 14 Devonshire Square,
London, EC2M 4YT,
United Kingdom
Company Number:08517073
ICO Registration Number: ZA114256

Data Protection Contact

Derya Aydoğan
Operations Director / Data Protection Lead
derya@preciseconsultants.com
+44 (0) 2033 250 616

Who this notice applies to

This notice explains how we use personal data about candidates, freelancers, contractors, employees, client contacts, supplier contacts, referees, emergency contacts, website users, and other individuals whose personal data is provided to us in connection with our services.

The personal data we collect

Depending on the circumstances, we may collect and use:

  • Name, address, email address, telephone number and other contact details
  • CVs, employment history, qualifications, certificates, work preferences, availability, and location information
  • Right to work, passport, visa, ID and other identity documents
  • Payroll, payment, bank, invoicing, timesheet, attendance, assignment and related finance information
  • Travel, mobilisation, emergency contact and assignment information
  • Reference and verification information
  • Marketing and communication preferences
  • Information you provide when you contact us or complete forms.
  • Information relating to participation in loyalty, rewards, referral, or engagement programmes
  • IP addresses, browser information, device information, website activity and usage information collected through our websites and systems
  • Survey responses, feedback, testimonials and research information where voluntarily provided
  • Credit, financial standing, anti-fraud, sanctions or other lawful due diligence checks where appropriate

In some cases, we may also process more sensitive information, including:

  • Medical or fitness-to-work information
  • Occupational health information
  • Drug and alcohol testing information
  • Biometric data, where used
  • Criminal records declarations, background screening results or vetting information.

We only collect personal data that is relevant to the purpose for which it is needed.

How we collect personal data

We may collect personal data:

  • Directly from you when you contact us, submit your CV, apply for a role, complete forms, register your details, or use our website portal;
  • From referrals made by candidates, clients, freelancers, former placements, or other business contacts;
  • From clients, end clients, referees, existing freelancers, and former placements involved in our recruitment, onboarding, compliance, mobilisation, or related business activities;
  • From service providers who support these processes, including compliance, screening, medical, travel, payroll and onboarding providers;
  • From publicly available sources, recruitment platforms, job boards and professional networking sites such as LinkedIn; and
  • From timesheet, workforce management, payroll, vendor management, or assignment management platforms used in connection with our services.

Website use, cookies and similar technologies

When you use our website, we may use cookies and similar technologies for different purposes. This includes strictly necessary cookies, which are needed for the website to function properly, and analytics cookies, which help us understand how the website is used and improve its performance and user experience.

These technologies may collect information such as IP address, browser type, device information, pages viewed, and how users interact with the website.

Where required, we will ask your consent before using analytics or other non-essential cookies. You can manage your cookie preferences through our website cookie settings.

Lawful basis for processing

We use the lawful basis that best fits the purpose of the processing, the type of personal data involved, and our relationship with you.

Depending on the activity, we may rely on:

  • Legitimate interests, for example for normal recruitment, placement, client servicing, and some business administration activities;
  • Contract, where processing is necessary to take steps before entering into a contract or to perform a contract with you;
  • Legal obligation, where processing is necessary to comply with legal or regulatory requirements;
  • Consent, where consent is the most appropriate basis, for example for certain optional marketing or communication activities; and
  • Vital interests, where necessary in an emergency.

Where we rely on legitimate interests, we consider whether the processing is necessary, reasonable, and balanced against your rights and interests. Where required, we carry out appropriate assessments.

Examples of our legitimate interest may include:

  • Providing recruitment and placement services;
  • Matching candidates, freelancers with suitable opportunities;
  • Maintaining candidate, freelancer, client and supplier records;
  • Managing and improving our services and business operations;
  • Preventing fraud, protecting our business, personnel and clients, and maintaining security; and
  • Ensuring compliance with contractual, regulatory, and industry requirements.

How we use personal data

We may use personal data for the following purposes:

Recruitment and placement

  • To identify and contact individuals regarding current or future opportunities that may be relevant to their skills, qualifications, experience, or preferences;
  • To provide recruitment and placement services;
  • To assess suitability for current or future roles;
  • To contact you about opportunities, applications, interviews, assignments, or related matters;
  • To submit relevant details to clients and, where relevant, end clients for recruitment and placement purposes; and
  • To manage placements and related business activities.

Onboarding, compliance and mobilisation

  • To onboard freelancers for assignments;
  • To carry out identity, right to work, qualification, certification, screening, vetting and related compliance checks;
  • To assess fitness to work or offshore eligibility where required; and
  • To arrange travel, mobilisation, accommodation, insurance and related support.

Offshore, Marine and Energy Sector Requirements

Certain assignments may require Precise to process information relating to offshore certification, medical fitness, training records, travel history, immigration status, security clearances, and compliance with client, vessel, project, regulatory, health and safety, or industry-specific requirements.

We will only process this information where it is necessary for the relevant assignment, to meet a legal obligation, to meet a contractual requirement, for health and safety purposes, or on another lawful basis.

Payroll, finance and administration

  • To manage payroll, payments, invoices, and expenses;
  • To maintain our systems, files, records and audit trail;
  • To respond to queries, complaints, rights requests or incidents; and
  • To manage timesheet approval, assignment tracking, attendance recording, work verification, billing, invoicing, and related operational activities.

Communications

  • To send role alerts, assignment updates, service information, onboarding, compliance, mobilisation, or similar communications where relevant;
  • To contact you by email, phone, SMS, or WhatsApp where appropriate and lawful.

Marketing

  • To send marketing, promotional, industry, recruitment, or business-related communications, where permitted by law and in line with your preferences; and
  • To send relevant business communications to client and supplier contacts, where permitted under applicable electronic marketing laws.

Inner Circle

  • To administer freelancer reward redemptions, merchandise orders, gifts, benefits, and other programme-related rewards;
  • To use information we already hold about your placements, assignments, and engagement with Precise to calculate points and identify when you become eligible to register for the programme;
  • To invite eligible freelancers to register for Inner Circle;
  • If you choose to register, to administer your participation in the programme, including maintaining your programme profile, points status, benefits, and related communications;
  • To arrange fulfilment and delivery of rewards where applicable; and
  • To maintain records relating to programme participation, points accrual, rewards eligibility, redemptions, and related communications.

If you join Inner Circle, we may also use your contact details to send you information about your points, eligibility, programme benefits, rewards, offers, and related updates. We will only send these communications where we are allowed to do so and in line with your communication preferences.

Automated Decision-Making

We do not make decisions based solely on automated processing, including profiling, that have legal effects, or similarly significant effects, on individuals. Where we use technology or software tools to support recruitment, administration, compliance, or operational processes, meaningful human involvement remains part of decision-making. Final decisions are not made solely by automated systems.

Special Category Data and Criminal Offence Data

Where we process special category data or criminal offence data, we also identify and rely on any additional condition required under the UK GDPR and the Data Protection Act 2018 (DPA 2018).

This may include, depending on the activity:

  • Explicit consent, where this is genuinely appropriate;
  • Employment, social security and social protection;
  • Health or social care;
  • Legal claims;
  • Substantial public interest; or
  • The relevant Article 10 / DPA 2018 Schedule 1 condition for criminal offence data.

Who we may share personal data with

We may share personal data, where relevant and necessary, with:

  • Clients and, where relevant, end clients;
  • Other Precise group companies, including our Singapore entity, where this is necessary for recruitment, placement, onboarding, compliance, mobilisation, payroll support, client servicing, administration, operational support, or related business purposes;
  • CRM, IT, cloud, email, software and system providers;
  • CV formatting, screening, vetting, medical, occupational health, travel, insurance, and mobilisation providers;
  • Vessel owners, project operators, principal contractors, subcontractors, training providers, accommodation providers, port agents, immigration authorities, travel management companies, and other parties involved in delivering assignments or mobilisation activities;
  • Auditors, legal advisers, tax advisers, and other professional advisers;
  • Regulators, government bodies, law enforcement, and other authorities where required;
  • Payroll, finance, accounting, banking, payment, timesheet, workforce management, vendor management system (VMS), and assignment management providers; and
  • Reward fulfilment providers, or other suppliers involved in delivering programme benefits or rewards;

We only share personal data where this is necessary for the relevant purpose, there is a clear business or legal reason for doing so, and appropriate safeguards are in place.

Some assignments require timesheets, attendance records, expenses, mobilisation information, or assignment-related records to be submitted through client or end client systems. Where applicable, personal data may be processed through those systems in accordance with the client’s own privacy arrangements.

International Transfers

Due to the international nature of our business, personal data may be accessed, stored, or transferred outside the UK in connection with clients, end clients, group entities, suppliers, payroll, compliance, travel, mobilisation and other operational requirements.

This may include transfers to other Precise group companies, including our Singapore entity, as well as to clients, end clients, contractors, suppliers, and service providers located in other countries.

Depending on the assignment, personal data may also be shared with vessel owners, project operators, subcontractors, training providers, port agents, immigration authorities, accommodation providers, and travel management companies where necessary to support mobilisation, assignment delivery, operational support, and compliance with applicable legal, contractual, or regulatory requirements.

Where we transfer personal data outside the UK, we will only do so where this is permitted under UK data protection law. Depending on the destination, this may include:

  • Transfer to a country covered by UK adequacy regulations; or
  • Transfer subject to appropriate safeguards, including the European Commission Standard Contractual Clauses together with the UK Addendum.

Personal data may be accessed by authorised employees of Precise group companies located outside the UK where this is necessary to provide our services, support international operations, manage assignments, maintain systems, or deliver recruitment and personnel solutions.

How long we keep personal data

We keep personal data only for as long as it is needed for the purpose it was collected. When deciding how long to keep it, we take into account legal, regulatory, tax, accounting, claims-related, client, and business requirements.

As a guide:

  • Candidate and freelancer records may be retained for up to seven years after the last meaningful interaction, placement, or business relationship;
  • Payroll, finance, tax and accounting records may be retained for six to seven years or longer where required by law;
  • Right to work, immigration, compliance, certification and onboarding records may be retained for the period required by applicable legal, regulatory, contractual or client requirements;
  • Marketing preference and consent records may be retained until updated, withdrawn, or no longer required for audit purposes;
  • Screening, medical, occupational health, and related compliance records may be retained for as long as necessary and in accordance with applicable legal and regulatory requirements.

We may keep some information for longer where this is necessary to meet legal obligations, resolve disputes, respond to claims, or protect our legitimate business interests.

When personal data is no longer needed, it will be securely deleted, destroyed, anonymised, or removed from active use. The same principle applies to special category data and criminal offence data, which are handled in line with the Company’s additional safeguards and retention requirements.

How we protect personal data

We use appropriate technical and organisational measures to protect personal data against unauthorised or unlawful access, loss, disclosure, alteration, or destruction. These measures may include:

  • Access controls and restricted access;
  • Encryption where appropriate;
  • Secure systems and backups;
  • Password and authentication controls;
  • Staff training and confidentiality requirements;
  • Incident reporting and breach management procedures; and
  • Support from specialist IT and security providers.

Your Rights

You have rights under UK data protection law, including the right to:

  • Be informed about how your data is used;
  • Request access to your personal data;
  • Ask for inaccurate data to be corrected;
  • Ask for data to be erased in certain circumstances;
  • Restrict processing in certain circumstances;
  • Object to certain processing, including direct marketing;
  • Withdraw consent where we rely on consent;
  • Receive your data in a portable format where the legal conditions are met; and
  • Lodge a complaint with the ICO.

We will respond to your request without undue delay and usually within one month. The right to data portability applies in certain circumstances, including where processing is based on your consent or on a contract with you, and is carried out by automated means.

You are not required to provide personal data to us. However, if you do not provide information that we reasonably need, we may not be able to:

  • Consider you for roles;
  • Onboard or place you;
  • Carry out compliance checks;
  • Process payments;
  • Meet legal, regulatory, immigration, health and safety, client, project or offshore compliance requirements; and
  • Provide some or all of our services.

Complaints and Contact

If you have questions about this notice or about how we use your personal data, please contact us using the details provided above.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO). Details can be found on the ICO website.

Changes to this notice

We may update this Privacy Notice from time to time. The latest version will show the date it was last updated.

Last Updated: June 2026